Effective January 22, 2017, employers must use the revised Form I-9 Employee Eligibility Verification for all new employees, and for any existing employees requiring re-verification.
What does this mean for you?
Federal law requires that U.S. employers complete Form I-9, Employment Eligibility Verification, for every employee. The I-9 form is used to verify employees’ identity and eligibility for employment. The new presidential administration will be ramping up enforcement of I-9s, and penalties are substantial, ranging up to $2,000 per error. There are several differences between the old form and the new form.
A “smart form” is available from the USCIS website
, with drop-down menus and prompts to help minimize errors. This form must be printed, then signed and dated manually. Employers also have the option of downloading the form, converting it to a fillable PDF form, and using electronic document signature software such as Docusign to sign the form. This electronic Form I-9 may be maintained electronically, without paper copies.
How We Help
Staff One HR keeps clients up-to-date about changes in employment-related laws and regulations. If you have questions about the new Form I-9, penalties, compliance or other HR issues, please call 214.736.7294.